Best Practices

Objectives of the Practice

A digital campus aims to leverage technology to streamline processes and enhance the learning environment for students and faculty. The objectives are:

• Facilitating blended learning.
• Automating administrative tasks to reduce manual paperwork and improve efficiency.
• Providing remote access to academic resources.
• Implementing online assessment tools for instant

The Context

The college employs software solutions from ATC Online and IPSR Solutions Limited, including Pacifyca and QnSmarti, to manage tasks such as admissions, attendance, academics, administration, assessments, exams, and results.

The Practice

Online Admission: Introduced in 2019, the process is streamlined into the following stage

• Access prospectus on the website.
• Submit online application.
• Completion registration.
• Conduct virtual interviews and facilitate online fee payments ( link: https://online.stagnescollege.edu.in/admission)

Document Verification: Since 2014-15, document verification has been through online mode.( link: https://stagnescollege.directverify.in/)

Fees Collection: All fees are paid via electronic banking.
Computerized Accounting System: Use of ERP Tally and MS Excel for financial management.

Library Automation: Has simplified book, magazine, and reference material check- out/check-in processes since 2018. It encompasses

• Barcoding
• Provision of a learning resource centre with computers and Wi-Fi.
• Implementation of software including EasyLib Web Version 6.2, RFID Middleware, DrillBit (Anti Plagiarism), DSPACE 7.1 (open-source repository), Employee Self- Service Software, J-Gate, N-List, digitization of old documents, and digital entry management.
• Electronic Data Repository and Archive: Institutional Repository using Open-Source Software DSPACE, hosting Lecture Notes, Student Project Reports, Theses, Publications, E-books (Repository link: https://library.stagnescollege.edu.in/digital-library/

Computing Facilities: Desktop computer with internet, printer, speakers, UPS, and antivirus software for each department. Computer labs, Language labs, Statistics lab with SPSS and MASCOM labs are accessible to students for tests and multimedia activities.

ICT-based Teaching and Learning: Equipped with LCD projectors and Wi-Fi, classrooms foster interactive learning. The Carmel Studio facilitates e-content development. Teachers upload work diary on Pacifyca.

Office Administration: Academic, administrative, and examination records are digitally stored for effortless retrieval and reporting to authorities.

St Agnes College App: College App is used for notices, circulars, and attendance monitoring.

Exam Reforms: Generation of End Semester Examination question papers from the question bank on QnSmarti Software. Mid-semester exams during the Covid-19 pandemic were conducted via the Pacifyca LMS software. Online MCQs are conducted through Pacifyca.

Institutional G-Suite and mail ID: Communication is centralized through the institutional G-Suite and Gmail ID, supplemented by various social media platforms.

Online Feedback: The College actively gathers feedback from stakeholders through online channels, enhancing continuous improvement.

Evidence of Success

Digital transformation streamlines administrative processes, and the College App serves as a communication hub. Online feedback shapes offerings, showcasing the institution’s commitment to modernisation and progress.

Problems Encountered and Resources Required

Problems: Connectivity and Infrastructure, Digital Literacy and Training, Technical glitches and support, Data Security and Safety
Resources Required: Robust cybersecurity, higher IT infrastructure, continuous staff and student training